![]() This category of business is sometime incorrectly referred to as “old business.” “Old business” is a misnomer in that unfinished business is not simply items that have been discussed previously. Unfinished business refers to matters carried over from a previous meeting. Special committees typically go out of existence upon their final report. For example, a special committee might be created to plan a specific function or event. Instead, special committees exist solely for the purpose of a specific project. Unlike standing committees established in the governing documents, special committees do not have continual existence. At the end of her report, the committee chair would close by saying something to the effect of, “On behalf of the committee, I move that Building X be renovated at a cost not to exceed $50,000.00.” In her report, the committee chairman might thank the members of the committee for their hard work and explain in detail the committee’s position and reasoning. On the other hand, it is common that the reporting member end by making a motion if there is a specific recommendation for action.įor example, the Facilities Committee may have studied the buildings and grounds. ![]() A motion “to adopt” or “to accept” a report is seldom wise except when the report is to be issued or published in the name of the organization. In such instances, no motion is necessary following the reports unless there are recommendations to be implemented. Reports are generally for information only. Typically, the presiding officer learns in advance who needs to report and only calls on those officers, boards, and committees that have reports. The logic in this order of arrangement is to give priority to the items of business from the leadership. The first substantive item of business in meetings is typically hearing from the officers and established boards and committees. REPORTS OF OFFICERS, BOARDS, AND STANDING COMMITTEES ![]() ” If there is no objection, the minutes are approved. That is, the presiding officer can ask, “Is there any objection to approving the minutes as read. Corrections and approval are normally done by unanimous consent. In meetings when minutes are to be approved, the minutes are typically distributed to all members so that they do not have to be read aloud. Once a quorum is present, the presiding officer calls the meeting to order by stating, “The meeting will come to order.” Quorum is typically defined in the governing documents. A quorum is the number of members entitled to vote who must be present in order for business to be legally transacted. The presiding officer should not call the meeting to order until a quorum is present (or if it appears impossible to get a quorum, the meeting can be called to order and the Chair should immediately announce there is no quorum). The sequence in which business is taken up during a meeting is known as the “Order of Business.” The Order of Business is a blueprint for the meeting and typically has the following components: Part of any meeting should be a systematic plan for the orderly conduct of business. View All Articles Order of Business for Meetingsīased on Robert's Rules of Order Newly Revised (12th Edition)
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